How To Create a Virtual Meeting Instructions

1. Schedule a video meeting from Calendar.

Go to Google Calendar and create an event.

2. Start a video meeting.

From your mobile device: Open the Meet app on your Android (Play Store) or Apple® iOS® (App Store) mobile device.

3. Join a video meeting.

From Gmail: Click the meeting link in a text or email. From Meet: In Meet, join a scheduled meeting or use a meeting code.  From your mobile device: Open the Calendar event or meeting invite to dial in to a meeting from a phone.  From a third-party conferencing system: Open the Calendar event or meeting invite. Click More joining options to join from a third-parterencing system. 

4. Collaborate during a video meeting.





ZOOM Meetings Quickstart

Watch the Zoom Quickstart playlist:


Sign in and Join

After launching Zoom, click Join a Meeting to join a meeting without signing in. If you want to log in and start or schedule your own meeting, click Sign In.

To sign in, use your Zoom, Google, or Facebook account. You can also log in using SSO. If you don’t have an account, click Sign Up Free. If you have a Zoom account but cannot remember your password, click Forgot.


After signing in, you will see the Home tab, where you can click these options:


Select the Chat tab to view private conversations with your contacts or group conversations (channels).

You can access these features in the left-side panel:

After selecting a contact or channel in the left-side panel, you can use these features in the chat window:


Select the Phone tab to make phone calls, view call history, and play voicemail messages using Zoom Phone. Note: Zoom Phone licence is required.

Learn more about using Zoom Phone features.


Select the Meetings tab and click Upcoming to view, start, edit, and delete scheduled meetings.

You can click the following options after selecting a scheduled meeting in the left-side panel:


Select the Contacts tab to view and manage your contacts.

  • Directory tab: View a directory of all your contacts, including starred, external, and auto answer contacts. If your organization has Zoom Rooms, you will also see a list of Zoom Rooms.
  • Channels tab: View a directory of your channels (used for group messaging). Starred channels appear at the top of the list.
  • Add icon : Show options for contacts and channels. You can add a contact, create a contact group, create a channel, or join a channel.

In-Meeting Controls

Once you have started or joined a meeting, you can access the meeting controls located at the bottom of the meeting window (move your mouse in the Zoom window to display meeting controls). Learn more about meeting controls for hostsco-hosts, and attendees. You can also join a test meeting to familiarize yourself with meeting controls before joining a scheduled meeting. Quickstart

Instructions on How to Start a Remote Group Conscience Meeting

Host Instructions
Below are instructions for hosting meetings with
For more information, attend a live training session, go to to live chat with 24/7 Customer
Care, email or call (844) 844-1322.
Audio Conferencing
A conference call is the easiest way to connect with a group.
How to Invite
To send an online invitation or email:
1. Log in to your account.
2. Click Invite below your meeting credentials.
3. Click Copy to Clipboard or Invite by Email to distribute the meeting information
on your own. Or, expand your view to complete the meeting details, add
participant email addresses and click Invite.
How to Host
To host an audio conference call:
1. Dial the dial-in number.
2. When prompted, enter the access code, followed by pound or hash (#).
3. Press star (*) to enter the host PIN, followed by pound or hash (#).

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Phone Keypad Commands
Host Keypad Commands
Control all aspects of the conference from the telephone with the following
You can use the “Manage Q&A” (*1) function to toggle between participants to hear
their opinions and thoughts as you collect the group conscience.:
Command Title Description

*1 Manage Q&A Enter the following commands after *1:

1 Start Q&A session
2 Move to the next questioner
3 End Q&A session
4 Mute or unmute current questioner
5 Clear Q&A queue
* Return to the conference

*2 Caller Count Hear a count of how many callers joined the conference.

*3 Breakout

Leave the main conference to join a sub-conference. Press *3 followed by the
number of the sub-conference, from 1 to 9, or press *3* to return to the main
conference room at any time.
SUGGESTION: This tool is probably not needed in the process of collection
a group conscience remotely.

*4 Instructions Hear the list of available keypad commands.

*5 Mute Control whether or not participants are heard in the conference.

Press *5 once to mute all participants. Participants can unmute themselves

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by pressing *6.
Press *5 again to mute all participants. Participants are NOT able to unmute
Press *5 again to return the conference to open conversation mode.
Note: By default, all lines are unmuted, allowing all participants to talk.

*6 Self Mute Mute your individual line. Press *6 again to unmute the line.

*7 Conference

Lock the conference and block all other participants from entering. Press *7 again
to unlock the conference and allow participants to join.

*8 Entry/Exit

By default, the entry and exit tones are turned on.
Press *8 to turn off entry and exit tones.
Press *8 again to turn off entry tones and turn on exit tones.
Press *8 again to turn on entry tones and turn off exit tones.
Press *8 again to reset both entry and exit tones to the default.
Note: A prompt will explain the current settings each time the host dials *8.
SUGGESTION: Turn off Entry and exit tones once you begin to collect opinions.

Participant Keypad Commands
Control certain aspects of the conference from the telephone with the following
Command Title Description

*4 Instructions Hear the list of available keypad commands.

*6 Self Mute Mute your individual line. Press *6 again to unmute the line.